- Book expert and self-described curmudgeon Dick Margulis said, “Word is not a page
layout program. It is a word processing program. . . . it is best suited to
preparing a manuscript, not laying out pages.”
- Graphic designer Michael Dyer agrees: “Don’t use Microsoft
Word to lay out your book! . . . the
results just don’t measure up. . . . Word’s ability to handle text for print
does not compare with any of the page layout applications and it shows in the
final product. . . . If you want your book to look professional you need to use
professional tools. . . . Some might not notice the quality of your book design
and typesetting, but many people in the industry will. Do you really want to
put your project at that kind of disadvantage? Either hire a professional to
lay out your book or buy the software and learn how to do it correctly
yourself.”
- Printer/designer/author/advisor
Pete Masterson advises: “Microsoft
Word is not an appropriate program to lay out a professional quality book.
Word, and other word processing programs do not have the correct features or programming
to produce food quality typesetting with good letterspacing or wordspacing.”
- SelfPublishing.com provides Word templates
for its customers, but warns: “The Do-it-Yourself method is not recommended if
you are thinking of printing more than a couple hundred books. It is not that
expensive (in most cases $250) to have your text professionally formatted. Homemade
is fine for small print runs. It will probably not, however, work in the
mainstream publishing world. You are kidding yourself to think otherwise.”
On the other side is Zoe Winters, an excellent author and a Facebook friend of mine. In Becoming an Indie Author, she says: “Typesetters
will probably notice if you use Word or Open Office. . . . Your audience is not
professional typesetters. . . . If you can make your interior layout professional
and non-distracting to your actual readers, then you have done your job. Anyone
else who wants to say anything about it can say it, then go back to picking
their nose and nay-saying. It’s pointless to try to impress people you don’t
even like and who are not part of your demographic. You need to pull a Rhett
Butler and be selective about whose opinion you give a damn about.”
Book designer/author/blogger Joel Friedlander has a compromise position, and hope: “Typesetting
with a word processor is never going to give you the smooth color, sophisticated
hyphenation, and fine control over your type that you can get with a
professional-level program. But by picking the right
typeface at the beginning, you’ll ensure that your book can be readable and
conform to long-standing book publishing practices. And that’s no small thing.” He also said, “. . . the books we see that look bad, only look that way because the author couldn’t work out how to make it look the way it ought to. . . . It isn’t because of the tool that was used the create them.”
I've used Word to make more than 40 books. They probably don’t look too much worse than books that were composed with Adobe InDesign or Quark Express, which are used by traditional publishers and some self-publishers.
Ironically, some of the ugliest books I've ever seen were formatted with InDesign (and some of the ugliest were formatted with Word). Knowing how to use ‘professional’ software doesn’t mean someone recognizes or is capable of good design.
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The ‘adult’ software can cost
as much as $849 and can take a long time to learn how to use properly. I’ve
done some test pages with InDesign and have been planning to try it for a future
book — but I’ve been planning that for two years and still have not used it. I am
happy enough with Word. I could probably write a book and format it in Word in the time it would take to learn how to use InDesign properly.
Additionally, much (or
maybe even all) of the advantage of using professional formatting software is
lost when producing e-books, which are becoming increasingly important in the
publishing business — especially for independent publishers.
And finally, most writers
already own Word and know how to use it. They can quickly learn how to use some
of its often-untapped power to produce a manuscript that’s nearly ready to
become a book.
Both time and money are
usually limited for independent authors. If you have an unlimited supply of
both, sure, go ahead and buy InDesign and learn how to use it. If you do have
limits, my new book (below) will tell you how to make better use of the software you
already own.
The weaknesses of Word
The weaknesses of Word
- Word often makes mistakes with hyphens. See this blog post for some horrifying and funny examples.
- Although Word can make numbered lists automatically, the lists may be ugly, inconsistent and unstable. I’ve seen some ghastly spacing after two-digit numbers in a list. It’s sometimes better to insert numbers manually from the Symbol section.
- Word often puts too much space between letters. The “loose” text will make a book look much worse than one designed with ‘real’ publishing software.
- Word sometimes seems to have a mind of its own — and it’s ignorant, confused, obstinate and sadistic. Text within headers and footers will shift just to piss you off, and horizontal lines may appear, shift and refuse to go away.
- Word 2010/2013 will stretch out a document that originated in Word 2007.
- ISPITA: If you go from Word 2007 to 2010/2013, some spaces between words may disappear. The document may also become unstable, with frequent crashes.
- Sometimes Word refuses to let you click on spaces that you want to modify.
- Word — like many computer programs — will stall or save just when you want it to do something.
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The test page above was composed with Word using
16-point Constantia type, with no modifications.
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This page was composed with Adobe InDesign
CS6 using 16-point Constantia, with no modifications. The second line is
tighter than the same line produced with Word and looks better. The second paragraph is too loose. Without modifications, neither page is perfect,
but it is possible to produce an attractive page with Word, without incurring
the high cost of InDesign or taking a long time to learn how to use it.
(This blog post is adapted from my upcoming e-book, Typography for Independent Publishers.)
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